About the Role

We are seeking a Staff Accountant & Office Admin who will ensure accurate books, on time compliances, disciplined banking, and smooth day-to-day office functioning. The role also involves handling Business Support Operations to keep the workplace organized and efficient.

Key Responsibilities

1. Staff Accountant (Core Finance & Compliance)
• Day-to-day bookkeeping, invoicing, and expense tracking (Tally or Zoho Books).
• Prepare and file GST & TDS returns; support audits and ensure record accuracy.
• Timely payments of rent, utilities, subscriptions, vendor bills, and statutory dues.
• Banking operations: reconciliations, deposits/withdrawals, account monitoring.
• Payroll processing with statutory compliance (PF, PT, etc.).
• Create daily/weekly financial status reports and assist the Auditor.
• Compliance calendar ownership: maintain due-date tracker
• (GST/TDS/ROC/statutory), send internal alerts, and ensure on-time filings.
2. Office Administration
• Manage supplies, couriers/dispatch, vendors, and utilities follow-ups.
• Maintain filing/documentation systems (digital & physical).
• Ensure smooth functioning of day-to-day office operations.
• Provide basic support for meeting scheduling and reporting.
• Professionally assist guests, clients, and partners visiting the office.
3. Business Support Operations
• Manage employee onboarding and candidate coordination: documentation, welcome kits, induction readiness, RMS tracker updates, and interview/joining followups.
• Track attendance, leave records, and holiday calendar.
• Assist in employee engagement activities (birthdays, team events, festival celebrations).
• Handle travel bookings and itinerary organization, support transcription/typing work and management of learning materials/files.
• Prepare concise reports/summaries from notes and discussions when required.

What We’re Looking For

• Graduate in Commerce/Accounting or related field.
• Hands-on with Tally or Zoho Books.
• Strong understanding of GST, TDS, payroll, and compliances.
• Comfortable with banking operations and reconciliations.
• Organized, dependable, and able to take ownership of routines and deadlines.
• Experience with a CA firm is preferred.

👉 How to Apply

• Send your resume + portfolio link to careers@healthpole.com with the subject line: Application – Staff Accountant & Office Admin.